00:24
all right good evening everyone and
00:27
welcome to our first meeting of november
00:29
hope everyone had a
00:31
a good halloween and uh and we'll be
00:34
interested to see if the presidential
00:36
election gets determined while we're on
00:38
the uh
00:38
on the line here but uh let's
00:42
let's get going good evening and welcome
00:44
to the regular meeting of the council of
00:45
the city of long beach held
00:47
wednesday november 4th 2020 at 7 p.m we
00:49
have a roll call council member delorey
00:51
president councilmember mandel president
00:55
council member trusted
00:59
you muted yourself you muted yourself
01:01
liz president
01:02
there you go okay thank you uh vice
01:05
president mcginnis
01:06
president president bendo present let
01:09
the record indicate the presence of city
01:10
manager donna gaiden corporation council
01:12
simone freeman will have a salute to the
01:13
flag
01:14
uh councilman mandel would you please
01:16
lead us thank you president bender
01:20
i pledge allegiance to the flag of the
01:22
united states of america
01:24
and to the republic for which it stands
01:25
one nation under god indivisible
01:28
with dignity and justifiable
01:37
okay so uh
01:40
just so everybody knows items two three
01:44
and four are being removed from the
01:46
agenda tonight there were uh
01:49
some more policies we were voting on but
01:51
we realized this afternoon the policies
01:53
were not
01:54
up on the web page for the public to be
01:56
able to review them so
01:58
uh in order to give the public the
01:59
opportunity to review them before we
02:02
take any action on them uh we're gonna
02:04
take those off the agenda tonight and
02:06
move them to the next meeting so
02:09
uh with that i guess we'll get to the uh
02:11
city managers report
02:13
good evening everyone and um thank you
02:16
and we're going to start off
02:18
uh my report with mr john mcnally
02:22
good evening everybody can you hear me
02:24
okay
02:26
okay so the city manager gayden just
02:28
asked me to give a update on where we
02:30
are with our
02:32
youth recreation activities so as you
02:35
all know about
02:36
a week and a half ago we had to suspend
02:38
activities because there was a positive
02:42
covid test uh amongst somebody that was
02:45
a participant
02:46
in those programs so while we were down
02:50
with those we were also looking at our
02:52
agreements with
02:53
our various third-party providers uh to
02:55
do
02:56
that that perform those at the perform
02:58
activities
03:00
uh on behalf of the city so what was
03:03
announced today
03:04
is that what we're going to be doing
03:06
moving forward with all of our
03:08
organized youth activities is
03:11
have them mirror the school district so
03:13
if when the school district comes back
03:16
online
03:18
if a middle school gets shut down
03:20
because of a positive test our middle
03:22
school youth activities
03:23
will be shut down if one of the
03:25
elementary schools gets shut down for a
03:27
day
03:28
because of a positive test in elementary
03:31
schools then
03:32
our you know the appropriate age
03:34
categories for our youth activities will
03:36
get shut down for that day as well
03:38
so we're gonna we're gonna follow the
03:40
school district's lead because
03:41
they have the closer connections with
03:43
the department of health and the
03:44
protocols in play and we want to err on
03:46
the side of caution
03:48
as i'm sure most people are aware at
03:50
this stage of the game
03:51
the school because of an issue that they
03:53
had within their transportation
03:54
department
03:55
uh is currently only doing remote
03:57
learning until the 12th
04:00
they anticipate being back in person on
04:02
the 12th
04:03
so all of these city-run youth programs
04:06
are currently on hold until the 12th we
04:08
anticipate resuming them at that time
04:11
with respect to third-party vendor
04:14
activities
04:14
we have put out an rfp that will
04:17
solidify our agreements with all of
04:18
those parties
04:20
we anticipate the rfp went out two
04:23
fridays ago
04:24
and we anticipate being able to bring
04:27
very many if not all of those to you at
04:30
the next council meetings for your
04:31
considerations
04:33
and to have very many of those if not
04:36
again if
04:36
again if not all of uh those activities
04:40
and those vendors being able to perform
04:42
their activities prior to thanksgiving
04:45
we know that because there's not been
04:48
those activities
04:49
at our pool and at our ice arena
04:52
what we've worked to do is expand city
04:55
operations
04:56
at those two facilities so starting
04:59
tomorrow will be extensively expanding
05:01
offerings
05:02
general offerings so whether it's you
05:04
know free skating
05:06
skates and pucks those kind of things at
05:08
the ice arena and then you know reserve
05:11
lap time at the pool we'll be expanding
05:13
those offerings at those two facilities
05:14
starting tomorrow
05:16
so that we can begin offering you know
05:17
at least access to the facilities
05:20
to our youth and other interested
05:21
parties uh that communication went out
05:24
to the recreational community at large
05:26
today as well as on our facebook page
05:28
uh and it's posted on our city's website
05:30
so that's where things currently stand
05:33
we hope to be fully back up and running
05:35
covet willing
05:37
with everything by thanksgiving so any
05:39
questions
05:44
okay thank you very much thank you our
05:47
next
05:47
uh speaker will be joe fabrizio
05:52
donna could you go over the titles each
05:55
time when you
05:56
talk about the uh staff sure thank you
06:03
okay i'm muted hello
06:06
yeah go ahead and give your title uh
06:08
good evening everyone
06:10
um at don's request i'm just gonna give
06:12
a quick summary of um
06:13
the dpw projects um dpw is currently
06:17
working on over 30 projects
06:20
i sent the city manager a comprehensive
06:22
overview
06:23
of all of our projects earlier today if
06:26
she concurs with that summary
06:28
we're going to distribute it to the city
06:29
council and post it on the city's
06:31
website
06:32
for tonight i'm going to give you a
06:33
summary of a few of our
06:35
projects that are currently in
06:36
construction and some that are on the
06:39
immediate horizon
06:41
um some of the projects that are
06:44
currently in construction
06:45
uh number one uh demolition of a 1
06:48
million gallon stand pipe
06:50
wargo construction has commenced work on
06:52
the project last week
06:55
on the demolition of the standpipe it's
06:57
anticipated that the project should be
06:58
complete within a month
07:00
another project that we just started
07:02
about a week ago is the
07:04
reconstruction of edwards boulevard
07:07
between park and broadway um the
07:10
contract that allen industries commenced
07:12
work
07:13
last week the first phase involves
07:15
excavating the center walls
07:17
to install subsurface drainage piping on
07:20
the roadway
07:21
the remaining components include new
07:23
curbs sidewalks ada compliant ramps
07:26
traffic calming bike lanes and a new
07:29
asphalt
07:30
composite roadway another project that i
07:34
know is near and dear to everyone is the
07:35
lifeguard headquarters it was supposed
07:38
to be delivered
07:39
this month unfortunately there's been a
07:41
couple of setbacks it's now scheduled to
07:43
arrive in mid-december
07:45
um the delays associated with kobe
07:48
related
07:49
um those the buildings that pre-cast
07:51
concrete
07:52
are required to be state inspected and
07:55
that process
07:56
unfortunately has not been able to take
07:57
place as quickly as we would like
08:00
so again it's going to be delivered now
08:02
in mid-december and i'll give you a more
08:04
definitive date
08:05
um when it gets closer another project
08:08
we're working on is
08:09
city hall elevators the work on the
08:12
first elevator should be complete
08:14
in city hall that is should be complete
08:16
by the end of this month
08:17
um upon activation of the first
08:19
elevation
08:20
elevator work will immediately start in
08:22
the second if you have a chance you
08:24
should really take a look at it it looks
08:25
spectacular
08:27
they're doing a really great job on it
08:29
again it should be ready by the end of
08:30
this month and then we'll start work
08:31
immediately
08:32
on the next elevator
08:36
another capital project is our asphalt
08:37
overlay
08:39
project we suggest we successfully
08:41
completed our full asphalt overlay
08:43
program
08:44
the following roads were paved uh
08:46
wisconsin from park to ocean view
08:49
broadway between neptune and roosevelt
08:52
on the north side
08:53
broadway between longitude and monroe on
08:55
the south side
08:57
broadway monroe to lincoln on the south
08:59
side lafayette from penta beach and
09:01
tennessee
09:02
ocean view to the beach the total cost
09:05
of this
09:06
project was 240 000 and funds were
09:09
derived from the capital budget
09:11
um at least projects you know you get a
09:12
lot of bang for your buck you know for
09:14
240 000
09:15
we paid um like six or seven areas
09:19
so i recommend that we continue with
09:20
this program next year
09:22
with funding in the capital budget um
09:26
another project i just wanted to mention
09:27
was our 10 million dollar go sir
09:29
north shore bulkhead project um the
09:32
heron and doyle street
09:33
canal bulkheading is substantially
09:35
complete the only components that remain
09:37
are punches items um the contractor
09:40
which is woodstock construction
09:42
went to another job however he will be
09:43
coming back in mid-december to commence
09:45
work
09:46
on the bulkheads on the west end street
09:48
ends and this work should be completed
09:50
by
09:51
may of 2021. another project of note
09:56
is derived from our operating budget uh
09:58
not our capital budget
10:00
um on november 1st new york trenchless
10:02
took over the maintenance of our
10:03
city street lighting system from wells
10:05
back electric
10:07
under this new contract the maintenance
10:08
costs were reduced from 15 000 per month
10:11
to 8 000 per month which results in a
10:13
savings of over about 168 000
10:16
over the two-year contract
10:19
some other projects that are on the
10:21
horizon um
10:22
i'm going to give you six or seven of
10:24
those
10:26
one which is really big which we just
10:27
found out about friday it's called the
10:29
north shore critical infrastructure
10:31
protection project
10:32
on friday the city received notice that
10:35
fema region 2 approved 33 million
10:37
dollars
10:38
for the project a quick history
10:41
approximately one year ago
10:43
you received bids on the project um the
10:45
engineer's estimate was 20 million
10:47
dollars
10:47
the low bid on the project was 33
10:49
million um at that point
10:52
well we thought the project was dead in
10:53
the water however we worked hard all
10:55
year
10:55
with department of homeland security and
10:57
fema and were able to secure the
10:58
additional funding
11:00
this work could possibly start as early
11:02
as march of 2021.
11:04
uh the work includes the installation of
11:06
the stormwater pump station at riverside
11:08
boulevard
11:09
and a new cantilever steel bulkhead from
11:11
monroe boulevard
11:12
to the waterfront park um another
11:15
project that's going to be
11:17
and then this work inside as early as
11:18
march um another project that's yeah
11:21
yes this is liz i don't want to i hate
11:24
to interrupt
11:25
but can you just put your phone a little
11:27
closer
11:28
oh i'm sorry i'm actually in the office
11:30
can you hear me
11:32
is that better i apologize much better
11:34
thank you is that better thank you sorry
11:36
um another project that we're going to
11:38
be working on is the ghoster
11:40
drainage project the city was awarded
11:42
approximately five million dollars
11:44
for the drainage project which addresses
11:47
chronic flooding slash drainage issues
11:49
on park
11:50
between new york and neptune national
11:53
between broadway and park
11:54
and the intersection of riverside and
11:56
pawnee we're going to be going out to
11:58
bid
11:58
shortly on this project and we're hoping
12:00
to start
12:02
work in march of 2021 it's approximately
12:05
a one-year project
12:07
another project that's coming up is the
12:08
boyd street reconstruction
12:11
the plans and specs are approximately 90
12:13
percent complete which we designed
12:14
in-house
12:16
we anticipate bidding this project over
12:18
the winter and commencing construction
12:19
watch 2021.
12:22
we just received bids another project
12:23
the replacement of the pvc pool liner at
12:26
the recreation center
12:28
we received bids on october 29th
12:31
the low bidder was reness contracting at
12:33
114
12:34
250 uh dependent on the availability
12:38
availability of funds we'd like to
12:40
commence work on this project over the
12:41
winter
12:43
um we also have two uh hmp projects
12:47
hazard mitigation projects
12:49
um that were approved by fema one is for
12:51
the ice arena
12:52
approximately five hundred thousand
12:54
dollars was awarded by fema
12:56
to implement hazard mitigation at the
12:58
ice arena um the design is approximately
13:00
ninety percent complete
13:02
we're looking to bid the project and
13:03
initiate construction
13:05
in march 2021 the martin luther king
13:09
center has a mitigation project we were
13:10
awarded
13:12
approximately 350 thousand dollars by
13:14
fema to implement hazard mitigation at
13:17
the mlk center the design for this
13:19
project is approximately 100
13:21
complete we are looking to bid the
13:23
project and initiate construction in
13:25
march as well
13:26
of 2021. finally i just wanted to
13:30
mention that the stop program is
13:31
scheduled for this sunday
13:33
on november 8th between the hours of 8-3
13:36
it's a great program i encourage
13:38
everyone to attend
13:40
um if you have any questions i'd be
13:42
happy to answer them
13:44
joe could you just explain to people
13:46
what the stop program is so they know
13:48
that you know
13:48
if they want to participate yes the the
13:51
stop program
13:52
basically residents in the city of long
13:54
beach can take their household hazardous
13:56
waste if you have
13:57
any old latex paint if any things of
14:00
that nature you can bring them
14:02
to the stock program on saturday they do
14:04
a great job we typically get a
14:06
turnout of about 1200 cars um the town
14:09
of hempstead runs the program in
14:11
coordination with the city
14:13
it's a really really great event we've
14:15
been doing it for many years so i really
14:16
encourage everyone to come out
14:18
you know unfortunately we didn't have it
14:19
in april so this is a rescheduled date
14:22
so um from april so i'm hoping that we
14:25
get a nice turnout
14:26
i encourage everyone to attend and and
14:28
where would people bring their material
14:31
it's basically it's right behind the uh
14:32
long island railroad parking garage
14:35
if you go down um center street um right
14:38
in front of the police department that's
14:39
where you enter
14:40
um and you exit through the city hall
14:43
parking lot on the national boulevard
14:46
okay joe hi joe this is karen i have a
14:49
quick question for you
14:50
sure so i remember with the garage
14:54
there was a i think it was a liz correct
14:56
me if i'm wrong there was a ghoster
14:58
project for about a half a million
14:59
dollars
15:00
to help the central garage in terms of
15:03
uh
15:04
fixing the infrastructure but we occur
15:07
we apparently declined that money
15:09
because we apparently
15:11
may have other plans for the garage is
15:13
that correct
15:14
actually that's a very that's a great
15:16
point that you bring up we still
15:18
do have approximately uh through fema
15:21
about 550 000
15:24
to implement to implement hazard
15:25
mitigation at the garage
15:27
um it's been essentially placed on hold
15:30
because of all the discussion regarding
15:31
the sale of the facility
15:33
but you are correct we had approximately
15:35
550 000
15:37
which we still have um to basically um
15:41
implement hazard mitigation measures to
15:43
protect the garage
15:45
including like the replacement of the
15:46
storm drain system inside the building
15:48
putting in like stop lock systems at all
15:51
the entrances to prevent flooding
15:53
but we absolutely do have that money
15:54
still but um
15:57
it's basically been put on hold while
15:59
discussions continue regarding the sale
16:01
of a building
16:02
so joe this goes to my bigger question
16:04
which is you talked about
16:06
capital improvements at the mlk center
16:09
and for
16:10
more relevant i think the ice rink right
16:12
so there's there's other factors
16:14
at play in terms of fixing or improving
16:17
the capital
16:18
or improving the infrastructure of that
16:20
building i.e the ice rink
16:22
so i'm not sure what mechanism
16:26
is in place within the city to make sure
16:28
that we are not
16:29
moving forward on projects which may
16:31
have better or bigger ideas in play
16:34
later on well that's actually another
16:38
interesting
16:39
excellent point um especially especially
16:41
with the ice arena because
16:42
uh one of the issues that came up when
16:44
we started to design the hazard
16:46
mitigation
16:47
work on the exterior of the building is
16:49
that the east side of the building
16:51
the existing corrugated steel exterior
16:54
was
16:55
actually settling so to speak and the
16:57
whole bottom is corroded
16:58
so we had to look at it and say okay
17:02
well we can't
17:02
we can't protect the exterior of the
17:04
building until we repair the exterior of
17:05
the building
17:06
so what we're doing now is we're going
17:08
to actually incorporate within the
17:09
design
17:10
um the repairs to the exterior facade of
17:13
the east wall
17:14
that um if you go over there really is
17:16
unbelievable we put in new doors and a
17:18
few months after we put them in we
17:19
couldn't open them
17:20
because it appears like the whole steel
17:22
on the side basically settled
17:24
because of corrosion along the base so
17:26
we are going to be
17:27
incorporating in those plans repairs to
17:30
the exterior of the building
17:31
most of this is for the exterior
17:32
exterior work that the female number
17:35
so so how would the council know that if
17:37
i didn't ask
17:40
about the well yeah i was just giving
17:42
you an overview of the
17:43
ice arena mitigation project
17:47
i'd look i have no problem continuing
17:49
the dollar okay
17:50
how how you would know is that when you
17:52
approve the capital budget it's in the
17:54
capital budget
17:55
um we put out an ice arena rfp
17:59
and in the rfp we state that those plans
18:02
we have money that is supposed to be
18:04
coming in for the hazard mitigation
18:07
so anything that we do where we have big
18:10
plans
18:10
for any money coming in we make sure
18:13
that
18:14
we're not going to spend the money if in
18:16
fact we're going to do something else
18:19
with the property so we that's why the
18:21
money for the garage is on hold until we
18:24
find out
18:25
what we're going to do with the garage
18:28
um
18:28
everybody is in the agreement we're not
18:30
going to spend money on that we're not
18:32
going to use that money to
18:33
spend on the garage if we're going to
18:34
sell the garage so
18:36
what's happening is that i asked joe to
18:39
come on today to give an idea of the
18:41
capital projects
18:42
that we have had in the budget and what
18:45
we're going to do now
18:46
is that he has put a spreadsheet
18:48
together that will be going on to the
18:50
website
18:51
and so that and it's well over 30
18:54
projects that we're working on all at
18:56
the same time
18:57
so that anyone that wants to know where
18:59
we are in a particular project what's
19:01
coming up on that project
19:02
they will be able to go to the website
19:04
to take a look so just because the
19:07
council approves something doesn't mean
19:08
it should be spent is what you're saying
19:12
no the what you've approved was a
19:14
capital plan when you're ready to spend
19:16
the money we'll let you know we're not
19:18
spending the money that's why it hasn't
19:20
come up
19:23
right just for your information as well
19:25
like right now in the capital budget
19:27
it it shows three million dollars for um
19:30
fema hmp work i don't think it really
19:32
designates
19:33
the actual which project it's for um
19:37
so there's a separate list that you know
19:39
that's in that summary that i gave
19:41
donna today that lists um all of the hmp
19:43
projects
19:44
that are in various stages of design um
19:48
the two that we're trying to shoot for
19:49
to build uh potentially in march was
19:52
mlk and the ice arena those were the two
19:54
we were going to
19:56
shoot the complete which each one's
19:58
about 500 000 each
20:04
i have two words to add maybe
20:07
if now is a good time um
20:10
could i ask a couple of questions xena
20:12
this is mike
20:13
sure unless you know why don't you go
20:17
ahead but i just want to reserve
20:19
i'm absolutely one or two questions
20:22
right
20:22
so i wanted to say that trustee mcinnis
20:25
was absolutely right
20:27
in uh mentioning that the funds that
20:31
were
20:31
borrowed in i believe 2018
20:35
maybe 2017 for the purposes of
20:40
um making renovations in a central
20:43
garage
20:44
were actually deemed um unnecessary
20:48
right now
20:49
in light of the fact that we are
20:52
um working on different plans for this
20:55
property
20:56
so this money were used when we were
20:59
refinancing short-term debt in the
21:02
beginning of september
21:03
that was used to pay down the debt the
21:06
notes
21:07
so while we have a fema portion you're
21:10
also absolutely right
21:11
that whatever was borrowed by the city
21:14
for that we went
21:15
um i went uh and analyzed all the funded
21:19
projects with the dpw and wherever funds
21:22
were available
21:24
they evaluated if they were needed or
21:26
not
21:27
and whatever was not needed was used for
21:29
the death service
21:31
uh obviously the most material part of
21:33
it was for the garage
21:35
and i think you were right that it was
21:37
about six hundred thousand
21:47
um this is uh
21:50
councilman delorey how are you very good
21:53
thank you
21:54
thank you very good thank you joe i just
21:56
want to
21:57
point out a couple of things i've gotten
21:59
a lot of positive feedback on the
22:02
broadway
22:03
uh east broadway overlay and some of the
22:05
boulevards
22:06
lafayette and i haven't seen wisconsin
22:09
but i imagine
22:10
that is uh from park to ocean view
22:14
a much needed and i'm sure it's a well
22:16
done uh job
22:18
couple of questions i have and i don't
22:19
know if you'll be able to answer them
22:21
this evening but here goes
22:24
the the pool liner from what i remember
22:27
was and this may be for ena available
22:30
from different fundings
22:32
sources it's probably maybe
22:35
14 000 higher than we estimated i think
22:37
it was estimated between
22:39
let's say 95 and 100 000.
22:42
um the
22:46
the elevators you're you're hopeful that
22:50
did you say by the end of november or
22:52
the end of this year i couldn't
22:54
hear um when that enter in
22:58
the interior will be able to be seen
23:01
um by either us or the council and
23:04
the last question are the new
23:08
um firm that replaced
23:12
wells back with the lighting would they
23:15
also be working on
23:16
any boardwalk lights or entrances that
23:19
still need re-lamping or
23:22
is the boardwalk i'm looking at
23:24
laurelton boulevard
23:26
entrance but it may be done i just
23:29
wanted an update on that
23:31
and the you just described
23:35
what is the monroe boulevard to water
23:38
front park overlay if you could just
23:41
answer that one joe just
23:43
so i could see it visually in my mind
23:45
what that is
23:47
that's my those are my questions
23:54
hello hello oh yes the the
23:57
um the north shore critical
23:59
infrastructure protection project covers
24:01
the area from monroe boulevard
24:04
all the way to the waterfront park so
24:06
what they'll be doing i don't know if
24:07
you've been over there recently but um
24:09
the shoreline is really really
24:11
deteriorating badly over there
24:12
it's almost to the point where you could
24:14
um see some of the utilities exposed
24:17
along the waterfront so what we're going
24:19
to be doing there is we're going to be
24:20
putting in
24:21
the first phase they'll do is to
24:23
stabilize the shoreline by putting in
24:25
it's called cantilever steel sheeting
24:27
it's sheeting that doesn't require a tie
24:29
back
24:29
they basically just drive the steel
24:31
straight into the ground very deep
24:33
and that'll be basically the new um
24:36
northern border of the city in that area
24:38
and the elevation that'll
24:40
that will be installed at is the base
24:41
flood elevation which is
24:43
approximately elevation nine or ten in
24:45
that area we're also going to be putting
24:47
in
24:48
our first storm water pump station at
24:50
riverside boulevard as part of the
24:52
project
24:53
um that pump station you know when it
24:55
because there's that's a really really
24:56
bad problem area in the city all of
24:58
riverside boulevard especially by pine
25:01
in the mlk center on riverside
25:03
so now in the event of a storm if
25:04
there's a flood waters on the south side
25:07
accumulating it'll force the water out
25:09
so again it's going to be the first
25:11
storm water pump station in long beach
25:13
of its kind
25:14
um we're also going to be replacing all
25:16
of the water mains
25:18
um there's like i think two water mains
25:22
that traverse or parallel the shoreline
25:24
in that area
25:25
that's going to be upgraded we're
25:26
actually going to be jetting them or
25:28
directionally drilling them under the
25:29
railroad tracks
25:31
um and they're actually going to be
25:32
putting a stop log system
25:34
to stop water from penetrating through
25:36
the railroad and move into the storm
25:38
so it's a really you know we're taking
25:39
down the gun range too that's over there
25:41
as part of the project so it's a
25:43
comprehensive project you know we
25:45
it's a great project it's been a long
25:47
time in coming it's uh
25:49
zero zero city funding for the project
25:52
um we are going to have to discuss very
25:55
shortly um
25:56
bonding for the project because the way
25:57
these projects work it's a reimbursement
26:00
project
26:00
so we have to spend the money first and
26:02
we get the money back so
26:04
in the next couple of months we're going
26:05
to have to have dialogue how we're going
26:07
to
26:07
put the money out first and get
26:09
reimbursed for it i've already had some
26:10
preliminary discussions with don and
26:12
nina about that
26:13
but we're certainly going to have to
26:14
resolve that um
26:16
as far as your second question i think
26:19
it was regarding the new street lighting
26:20
contract in new york trenchless
26:23
as part of the the new maintenance
26:24
contract the boardwalk lights will be
26:26
their responsibility however
26:29
um the the retrofits that we recently
26:32
did
26:33
um is sort of it's a different story
26:36
quite honestly right now we've replaced
26:38
113 out of 119
26:41
uh lights on the boardwalk um i
26:44
submitted the bill
26:45
last week for all the costs associated
26:48
with the retrofits the sternberg
26:49
lighting
26:50
which came out to approximately eighty
26:51
five thousand dollars i sent the copy of
26:53
the letter to
26:54
to ena and the city manager um
26:58
and i also submitted the list of
27:00
materials that i needed for the
27:01
remaining six lights
27:03
my thought process there is i'm probably
27:05
going to have them deduct the materials
27:08
that needed to replace repair the
27:10
remaining six lights from
27:11
the 84 85 000 build that i sent them
27:14
because it really wasn't their fault it
27:15
was these were just like missing
27:17
materials that it was discovered when we
27:19
went to put up the lights
27:20
so um i guess the long and short of it
27:24
is
27:24
yes the maintenance of the system will
27:26
be the responsibility new york
27:27
trenchless
27:28
however i was still working on the
27:30
overall
27:32
sternberg problem um
27:35
as we and moving on um i think you
27:38
oh the third question i think you said
27:40
was the pvc pool liner
27:42
um you know we're gonna work internally
27:46
to find that 114
27:48
000 i know there was some discussion
27:49
that it was supposed to be cdbg money
27:51
um we brought that up briefly this
27:53
morning we're gonna have to have a
27:54
separate internal meeting because not
27:55
only do we have to replace
27:57
the pool liner but we have to fix that
27:59
balcony wall simultaneously we have
28:01
separate money
28:02
to fix the balcony wall it's currently
28:05
separating from the balcony um so our
28:08
intent was to close the pool and take
28:10
care of the wall and
28:11
and the liner at the same time so we
28:13
have to do you know a lot of planning
28:14
that's going to be involved in that
28:15
we're going to have to shut down the
28:16
pool
28:17
obviously we have to discuss the funding
28:19
um
28:21
i think did you was there a fourth point
28:22
that you had i can't remember the fourth
28:23
one
28:24
sorry no joe that was that was very
28:26
thorough um
28:28
to say the least you have your
28:30
department has a lot going on
28:31
i thank you for that and that's it
28:37
all right thank you joe um the next
28:41
person we have is jamal taylor from
28:44
sanitation
28:44
sanitation supervisor
28:48
good evening everyone how's everybody
28:50
doing this evening
28:51
um good good okay my name is jamel
28:55
taylor i'm super
28:56
superintendent of the long beach
28:58
sanitation department and um i address
29:00
you this evening
29:01
uh so i can update you guys on the
29:04
status of your
29:04
of your lonely sanitation department um
29:08
in the recent months there has been a uh
29:10
a leadership change
29:12
through our department so um and that's
29:14
just to help
29:15
improve the city's uh sanitation daily
29:17
operations and
29:18
efficiency of the department so that way
29:20
we can better serve our residents
29:23
um i just want to say thank you to the
29:24
council members
29:26
uh miss donna gayton john mcnally
29:29
uh greg scott for having faith and
29:31
myself and my staff
29:33
um to bring this department where where
29:35
it needs to be
29:36
um to give the residents the service
29:39
that they deserve
29:42
over the last couple of months um we've
29:44
had uh
29:46
an addition of seven new sanitation
29:48
vehicles um
29:49
and that has greatly helped us improve
29:51
the department's efficiency
29:53
and service to our residents
29:57
myself and my staff we have been working
29:58
closely with uh with the city manager
30:01
uh john mcnally uh mr gregg scott and
30:04
the dpw
30:05
office in order to improve the
30:07
sanitation schedule
30:09
uh along with establishing some concrete
30:12
rules and regulations
30:13
not only to inform uh the public uh but
30:16
to establish
30:17
clear guidelines for our residents and
30:20
our commercial district so that way we
30:22
can keep
30:22
long beach uh as clean as possible
30:27
we now have a brand new sanitation
30:30
inspector who will help
30:31
who will help the sanitation department
30:33
uh with code enforcement um
30:36
especially in our commercial districts
30:38
um also and all
30:40
and also to uh inform our residents uh
30:44
on some clear guidelines that we have
30:46
that we uh that we now have in place
30:48
um i'm very pleased to announce um
30:52
the return uh of our residential
30:54
e-cycling container that that should be
30:56
up and running real soon
30:58
um along with uh
31:01
our paint and chemical drop-off and
31:03
clothing donation locations
31:05
that should be up and running uh very
31:07
very shortly
31:11
um as mr fabrizio said in dpw our annual
31:14
stop program is uh
31:16
is coming up it's going to be this
31:17
sunday november 8th from from 8 to 3.
31:20
500 located at 500 center street um any
31:23
other time we don't have the stop
31:24
program residents
31:26
can bring their hazardous waste directly
31:29
down to the sanitation garage
31:31
and we will take it from them there
31:36
as far as yes ma'am this is liz for
31:39
those that don't know can you give
31:40
the address for the sanitation drop off
31:44
oh absolutely it's going to be 150 west
31:47
pine street
31:48
and that's going to be uh right behind
31:50
the long beach recreation ice arena
31:53
if you go over by the baseball fields um
31:56
long beach sanitation is
31:57
is on that block along with two other
32:01
departments our beach maintenance
32:02
department and our highway department
32:04
you can find us there thank you
32:08
anytime any other questions
32:13
um jamal says mike delore thank you for
32:15
your um
32:16
your report um when people
32:20
let me just backtrack can batteries be
32:23
dropped off
32:25
at either a this stop program
32:28
that's going to be held november 8th or
32:31
at the garage um which you just
32:34
mentioned
32:35
or it should be done at a different
32:38
location
32:39
um you know there's duracell batteries
32:41
or any other type of battery
32:43
yes no we we accept uh household
32:46
batteries
32:46
car batteries any type of batteries we
32:49
accept down at the sanitation garage
32:51
so anytime that you guys want to bring
32:52
them down um
32:54
the hours of drop-off is monday through
32:56
friday 7 a.m to 2 p.m
33:00
okay thank you jamal if i was going to
33:01
drive down the street
33:03
would there be a bin to drop it off in
33:05
or do you uh
33:06
if there's a the reason i'm asking is
33:08
because people have asked me
33:09
so that's they would drive down the
33:12
block with their
33:13
their batteries and their is there like
33:15
a bin like a clothing bin
33:17
battery cycle or is there a uh they walk
33:20
in and have to be
33:21
handed to somebody well as of right now
33:24
you can just drive
33:25
up and um give them to us um directly at
33:28
the sanitation garage
33:29
coming soon there will be a bin uh
33:32
stationed outside so there will be a
33:34
binge
33:34
shortly it just hasn't been uh been
33:36
received yet
33:37
but uh as of right now you can drive
33:39
directly up to the sanitation garage and
33:41
somebody
33:42
uh an employee will will take them from
33:44
you from there
33:45
and then and that street is just um east
33:48
of whitbread's lumber
33:50
and then uh west of where the food
33:53
pantry is or the soup kitchen
33:56
it's in the middle of the block there
33:58
correct correct okay thanks jamal
34:00
appreciate it
34:01
any time thank you so much for your time
34:03
thank you
34:06
this is karen uh mr taylor i just want
34:08
to thank you for your report it's very
34:10
refreshing
34:10
to hear directly from the sanitation
34:12
department in my
34:14
uh i'm a newcomer to long beach i've
34:16
only been here almost 16 years so i
34:18
think this is the first time i've ever
34:19
heard from a direct line supervisor
34:21
from the sanitation department which i'm
34:24
really honored
34:25
um and i know that the the main reason
34:27
for that is
34:28
ms don negaden mr mcnally mr greg scott
34:32
and mr john mooney so thank you for your
34:35
continued service to make sure that our
34:37
departments are working together
34:39
and functional and that are helping the
34:42
city move forward
34:43
really appreciate it thank you so much
34:46
thank you um the next
34:49
person is our new community development
34:52
director she's going to tell you about
34:53
our programs
34:54
uh monique powell you're up monique
34:58
i'm up hello everyone uh i hope everyone
35:02
as well um and thank you for having me
35:04
um i'm
35:05
excited to be in this role i'm
35:07
passionate about
35:08
um developing the community no pun
35:11
intended so
35:12
thank you for giving me um the
35:14
opportunity and have in this platform
35:16
um one of my guiding principles is to be
35:18
very transparent
35:20
um and overly communicate but again hold
35:23
everyone accountable
35:24
um the only way by doing that is by
35:26
talking so i thank you
35:27
um so my main goal as a director of
35:30
community development um
35:31
is to make people aware of various
35:34
problems in the community
35:35
um and develop them obviously um
35:38
and that is in areas education health
35:40
recreation employment
35:42
youth and seniors and the best way to do
35:44
that is to
35:46
gather uh collaborate and
35:49
have data driven decision making
35:52
and when i say the data driven decision
35:54
making is
35:55
having a community needs assessment
35:58
where all stakeholders in the community
36:00
are involved in input
36:02
and create this robust communities
36:05
assessment
36:06
with community involvement stakeholders
36:08
and use that
36:10
data as to create a
36:13
main strategy or system to
36:16
approach how we will develop our
36:17
community moving forward um and in doing
36:20
that you didn't have metrics
36:22
that are created where you can evaluate
36:24
programs and even evaluate
36:25
success for what we all do so i was able
36:29
to
36:29
start getting an idea of the community
36:31
needs assessments that has already been
36:33
done
36:34
from various stakeholders in the
36:36
community from the education from the
36:38
cbo's community based
36:39
organizations but to create one from the
36:42
city
36:43
in collaboration with everyone would be
36:44
great um so i started and i met with
36:47
the school district and dr roman alley
36:49
and one of the immediate needs and
36:51
again this this needs is outside of
36:54
covet
36:54
it is clear the needs that we need from
36:56
covet so one of the first thing i was
36:58
working on is what we call
36:59
learning spaces we're calling them
37:03
and the need for the kids to have the
37:05
children excuse me to have supervised
37:08
learning happening um where is safe
37:12
when there's actual touch points for
37:14
them to unders to make sure that they're
37:16
comprehending
37:17
and obviously outside of the school
37:19
grounds because the school
37:20
cannot do it alone and can't house
37:22
everyone because of covet
37:23
so we started that project we've been
37:25
meeting with the school district to
37:27
identify what's needed to do it the
37:28
right way
37:29
and the first thing that is happening is
37:31
a actual survey that's going to go out
37:33
to address the need so with every
37:35
project from community development it's
37:37
some type of data so that we know where
37:39
we're going
37:40
are we doing it right um and to answer
37:42
the questions that will come up
37:43
it has to be a need and it has to be a
37:45
certain amount for the community to say
37:47
that there's a need
37:48
so with these learning uh spaces that
37:50
we're calling them
37:52
is where the children can come in uh
37:55
continue their instruction
37:56
um have supervision uh and be able to
38:00
uh focus on their learning still have
38:02
the breakfast and the lunch
38:04
provided by the school district and
38:06
that's during the school settings
38:08
um so i don't know if there's any
38:10
questions about the learning spaces
38:12
uh but that is where we at with that
38:18
sorry about that um but that is with the
38:21
learning spaces any questions about that
38:24
no great so um another thing is to
38:26
identify the needs of our seniors
38:28
i've been talking to some of our
38:30
stakeholders who are heavily involved
38:32
with the seniors to make sure their
38:34
needs are being met
38:36
one of the things uh with the seniors is
38:39
their
38:39
access to the internet everything is
38:42
zoomed so we have to make sure the
38:43
learning curve is met for the seniors
38:45
so that they're still getting some of
38:46
those services um so we've been uh
38:49
researching
38:50
analyzing the programs that are out
38:51
there what their needs are and meet with
38:53
some cbo's
38:54
that is with the seniors um and i think
38:58
that's about it
38:59
this is my first meeting so i'm nervous
39:01
sorry but i think that was about it
39:04
are there any questions first of all
39:06
thank you so much i'm simone monique
39:11
i just want to welcome her uh monique
39:13
mike delorey
39:14
thank you thank you what i will say
39:18
is that when money came she hit the
39:21
ground running
39:22
um as far as trying to help us get the
39:24
programs up and going
39:26
meeting with all of the stakeholders and
39:28
even we're looking at applying for
39:30
grants that will help us
39:32
get some of our programs um up and
39:34
running
39:35
so again thank you and then the last
39:37
person that's going to speak from our
39:39
team
39:39
is inna
39:47
hello uh good evening
39:50
hello hello we here yeah
39:55
okay good good good um good evening
39:58
uh so i just want uh wanted to list a
40:02
couple of things that the controllers
40:05
department
40:06
is involved in um you probably know that
40:10
about two weeks ago city manager asked
40:13
me to communicate
40:14
to all city employees uh the fact that
40:18
uh we're suspending
40:20
all of the city of non-essential
40:23
um i um forwarded the mama on the
40:27
um topic to the city council
40:31
and uh basically this is the second week
40:34
uh that we have this um
40:38
implemented we asked all the departments
40:42
to um suspend all non-essential
40:46
spending all essential spending
40:49
um to be only
40:52
done after it's approved by the
40:56
essential spending committee um
40:58
essential spending committee is
41:02
has five people on the committee it's
41:05
city manager
41:07
um greg scott um
41:09
[Music]
41:11
rosemary alton joe fabrizio and i
41:15
uh we review all purchase orders
41:18
that were deemed essential by the staff
41:23
and we decide uh through
41:26
discussions and review of the supporting
41:28
documentation
41:30
if those purchase orders
41:33
should be processed um i also in that
41:37
mammal
41:37
i mentioned the fact that the wall city
41:40
departments uh
41:42
need to really abide by the state of
41:44
procurement policy
41:46
and not to engaged in any direct
41:50
purchases
41:53
the city has been historically
41:58
looking at the information i have
42:02
um in a system a lot of purchases
42:06
were done outside of the procurement
42:10
process
42:10
basically there is a need in the
42:13
department
42:14
and the department representative or
42:17
department head
42:19
goes and acquires goods or services
42:23
directly from the vendor
42:25
bypassing uh the process obviously
42:28
that's
42:29
problematic on many different levels
42:31
because
42:32
i might not have invoices for this a
42:35
good
42:35
services that were presented to the city
42:38
for months
42:39
um so we really don't know uh where we
42:43
stand financially
42:45
and that was one of the major points of
42:48
the mammoth to please
42:49
do not proceed with that because city
42:51
will not be in a position to honor those
42:54
purchases
42:55
that are not done through the
42:57
procurement um
42:59
i have to say from my point of view i
43:02
think that the city department
43:04
really took this to heart because uh
43:08
purchase orders that i've seen that got
43:10
to my desk
43:12
i see probably 99 percent of them
43:15
i would seem to be absolutely essential
43:18
um
43:19
and i could see the drop in
43:21
non-essential spending and i have to
43:24
thank everyone who
43:26
really uh
43:29
answered to that call and um
43:33
thank you very much um so yeah we have
43:37
one point also i wanted to make is that
43:40
this
43:41
does not apply to the water sewer or
43:44
capital
43:44
funds uh this pertains only to the
43:47
general fund that is really suffering
43:50
due to covet and the fact that the city
43:53
is losing a lot of revenue that was
43:55
originally budgeted for this fiscal year
44:00
um so that that that's with that that's
44:04
the process that we for now we're going
44:06
to follow on a weekly basis
44:08
and until we get some federal support or
44:12
state support or covet is over
44:14
uh we're going to pursue that and
44:17
hopefully um we can somewhat
44:20
address the shortage in revenue by
44:23
decreasing
44:25
spending of other than personnel costs
44:27
for now
44:28
so i also wanted to let you know that um
44:33
last week um city started to use
44:37
in a test in instance uh procurement
44:40
module of munis
44:43
so uh basically what has been happening
44:46
um before and what's still happening
44:50
when departments need to precur
44:53
goods or services they write or
44:57
type requisition that's then sent to
45:01
our procurement department and then that
45:04
requisition gets retyped into the munis
45:07
and then manually circulates from
45:10
procurement to comptroller's office to
45:12
city manager back to procurement
45:15
um so with uh
45:20
our city id is really amazing
45:23
um it's um we have very
45:27
uh very um
45:31
lean staffing there but they're able to
45:35
accomplish
45:37
really amazing things uh with this level
45:40
of stuffing so
45:41
um right now we're
45:45
uh having um recreation department and
45:49
beach and maintenance
45:50
um doing whatever they used to
45:53
either write or type um
45:57
in um now they enter
46:00
this information in munich and that
46:02
information
46:03
gets and that information gets
46:07
um to our procurement department
46:12
where they either um approve or denied
46:16
and then um it doesn't have to get to
46:19
the controller's office anymore
46:21
that was not why we implemented it uh
46:24
but the
46:25
system actually checks for the budget
46:28
only those
46:29
uh requisitions uh that don't have
46:32
sufficient budgets
46:34
are sent to my attention where i can
46:38
start the conversation with the
46:39
departments on how to fund them
46:42
um so that's obviously a big advantage
46:46
because it um
46:48
eliminate eliminates unnecessary steps
46:52
um for typing stuff
46:55
two times and then checking it if the
46:58
system can
46:59
do it itself there is no need for
47:02
uh me to check for the budgets
47:05
because they go into munis to do that so
47:08
munis can do it itself
47:10
internally um
47:13
so workflow was established for certain
47:16
um
47:16
thresholds and certain sources of
47:20
funding
47:21
um these documents are circulated from
47:24
the
47:24
departments to procurement to my office
47:28
and
47:28
down to the city manager as i mentioned
47:32
there are only two departments now who
47:34
are doing this in task
47:36
um in two weeks our project plan
47:40
is to evaluate um
47:43
issues and issues that we have evaluate
47:46
the process
47:47
identify any issues and to fix them
47:51
and to move those two departments
47:54
into life so they will
47:57
stop doing their paper requisitions
48:01
and they will move entirely
48:05
um their procurement process into munis
48:08
um at that point we will select a group
48:11
of five or six
48:12
other departments that are going to do
48:16
same thing in task instance and once
48:20
they so so we're basically going to have
48:22
this
48:23
rolling implementation um
48:26
and hopefully in a matter of several
48:29
months we will completely transition
48:32
to the procurement in munis um
48:38
so another thing i wanted to mention is
48:41
that last week
48:42
um i've completed an application
48:45
uh for the um cares three grand
48:49
it's through the u.s department of
48:51
health and human services
48:53
um it addresses uh somewhat lowest of
48:56
revenue
48:57
on the ambulance charges as you know uh
49:00
we have um
49:01
a federal disaster and we're going to
49:05
get reimbursed
49:06
for from fema for the additional quest
49:10
for uh covet 19. however
49:14
fema is not reimbursing for the loss of
49:17
revenue
49:18
and it's not the major um source of
49:21
revenue for the city but
49:23
uh um it's um obviously something that
49:28
uh
49:29
we shouldn't have been um uh neglecting
49:33
um so another thing i wanted to mention
49:37
was that uh this today where
49:41
all city um department managers
49:44
received uh the excel performance
49:48
um excel templates for
49:51
uh their 2021 two budgets
49:55
operating budget uh they're populated
49:58
with all historic
49:59
information and projections for the
50:02
full-time salaries for 2022
50:04
so we basically embarked on the
50:07
budgeting process for the next fiscal
50:09
year
50:11
and i will um finish it at that
50:15
if you have any questions i'll be happy
50:17
to answer them
50:21
uh ina you want to mention um the
50:23
auditors
50:24
the audit is starting also this week i
50:27
really don't but i have to yeah
50:31
the audit is starting this week yes um
50:36
they are actually coming on
50:39
deciding their field work tomorrow and
50:42
friday
50:43
and um i reached out to the departments
50:46
uh that
50:48
um there will have to well they will
50:50
need to talk to
50:51
so um yes
50:55
we're doing that though you know i just
50:58
uh
50:59
i just want to say that um the
51:01
transition to
51:02
procurement online um your
51:06
is just cannot be understated how
51:09
important that is
51:10
and how much work that i know it is for
51:13
you and all the departments to do
51:15
um basically i view it as an expectation
51:18
that it should be online but obviously
51:19
it hasn't been
51:20
up to this point so i know that you're
51:23
doing tremendous amount of leg work
51:25
and it's truly uh truly appreciated this
51:27
means everything is going to tick and
51:29
tie in terms of purchases
51:31
and that we can be accountable to the
51:32
taxpayers
51:34
and the fact that you're starting on the
51:35
2022 budget in terms of your templates
51:38
is everything that um an accountant
51:40
finance person can dream up
51:41
so keep up the good work and it does not
51:44
go unnoticed so i really appreciate it
51:46
thank you thank you
51:50
you know this is mike
51:53
um when you say the testing of the
51:56
procurement
51:57
by could you just briefly explain to me
52:00
or us
52:02
if a remote location such as the
52:05
recreation center
52:07
wants to enter into munis
52:11
they could put the inf and i realize
52:13
they're learning it because it's new
52:16
when they have they been trained or is
52:18
this something that they
52:20
um is a manual or does that require your
52:24
physical presence to show
52:26
them how to do this
52:30
that's all sure sure um
52:33
so um when i said
52:37
test i meant test instant so
52:40
we city has access to three
52:43
different environments in unis
52:46
one is a live environment is it's the
52:49
environment that we're using for our
52:52
day-to-day operation
52:54
and then there are two more tests and
52:56
training
52:57
and they're used for purposes like that
53:00
for
53:00
um testing and training so um
53:03
right now we're using for the recreation
53:06
and the beach maintenance department
53:09
we're using um as we're
53:12
um rolling this out we're using
53:16
not the live instance but using another
53:19
instance which we can it's basically the
53:22
same thing
53:22
with the it's just does not affect the
53:26
um operations and uh financial
53:29
records of the city but it's basically
53:31
it
53:32
it gets all the uh it's the same system
53:35
right so in terms of training
53:39
training was conducted last week it was
53:42
a virtual training
53:44
uh procurement department comptroller's
53:47
department
53:49
participated in a training it was
53:52
conducted by the
53:54
i.t department and um it was basically
53:58
trained the trainer kind of a situation
54:01
where i.t
54:02
department learned um the
54:06
how to train all of us and
54:10
um they facilitated
54:14
this training so um that happened last
54:18
week
54:18
and uh we will see in about two weeks
54:22
where we stand with that
54:25
we'll get all the comments and the
54:27
feedback
54:28
from the departments themselves from the
54:31
procurement office
54:33
from my staff from donna who is involved
54:36
donald gaten who is involved in the
54:38
process as well
54:40
and we'll incorporate that into the
54:43
solution when we're
54:45
moving it to life instance
54:48
of munis i hope i answered your question
54:52
thank you eno
54:56
to be clear unfortunately to be clear
54:58
it's an expectation it's not a choice
55:00
correct
55:04
for me um i think that uh
55:08
it's definitely um something that that
55:11
the
55:12
city needs to draw on the efficiencies
55:15
if we need to um if we want to be
55:18
um
55:22
munis is a very powerful system and
55:25
there is absolutely no reason why we
55:28
should not utilize
55:29
all the options that are provided by the
55:32
system and they think that
55:34
originally like with any kind of change
55:37
uh we will get some pushback because uh
55:41
um even with the most efficient tools
55:44
um people are resistant to change uh
55:48
but um i'm pretty sure that uh once
55:51
it's done cup of once people get used to
55:55
it
55:55
um they will realize that uh what we
55:58
we're doing now is really
56:02
19th century well i will only speak for
56:05
myself that you have
56:06
it's an ex for me it's an expectation
56:09
that i fully support your initiative so
56:11
um congratulations and keep up the good
56:13
work
56:14
thank you it's uh karen it's an
56:16
expectation not a choice
56:18
thank you okay anyone else have any
56:21
questions for ena
56:23
so uh i'll wrap it up um just so
56:26
everybody knows you know we've been i've
56:28
been interviewing for
56:29
all of the boards and commissions and i
56:33
still have
56:33
several interviews to go however
56:37
letters have gone out for recreation
56:39
housing authority public safety
56:41
planning senior advisory in
56:44
environmental
56:46
their staff will be assigned to a
56:49
commission
56:49
for those and we hope to have our first
56:53
zoom meeting the week of november 14th
56:57
and we so now i am interviewing and
57:00
swearing in commissioners
57:03
um the other ones we will start working
57:05
on those
57:06
and so for the public if we have any
57:09
commission
57:10
that still has a shortage we will let
57:13
uh we will put it back out on the
57:15
website but it won't be for a couple of
57:17
weeks
57:18
because i have about two and a half more
57:20
weeks of interviews to do
57:21
to go um and that's it for my report
57:28
okay great so um
57:31
so people just got about a one hour data
57:33
dump of what's going on
57:36
but i hope the the key takeaway people
57:39
are taking
57:39
is there is a lot of stuff going on
57:43
even though we're in the middle of a
57:45
pandemic i mean
57:47
you heard we're going to be doing a lot
57:50
of infrastructure
57:51
and safety additions and upgrades that
57:54
are coming down
57:55
um a lot of them uh we're
57:59
revitalizing and uh
58:02
the the community programs across the
58:04
city
58:06
we're making adjustments to sanitation
58:08
and
58:09
and improving operations in that
58:11
department to
58:13
to uh uh provide uh better service
58:16
we're standing up all the boards and
58:18
committees that we promised to do
58:20
um and it's not just appointing people
58:24
based on somebody sent an email they're
58:27
actually getting interviewed
58:30
in order to be on these committees
58:31
they're going through an interview
58:32
process
58:35
so um
58:38
so there's uh and and the other thing
58:41
that's probably
58:42
one of the most important things is uh
58:45
the fact that we're now adding
58:48
traceability
58:49
trackability and most importantly
58:51
accountability to spending
58:53
in the city so now we can do a much
58:56
better job
58:57
knowing where your tax dollars are going
59:00
so there's a lot of stuff going on um
59:03
like i said even though we're in the
59:04
middle of a pandemic we're not sitting
59:06
still the city's not sitting still the
59:08
employees are working hard
59:10
um to get things done so i hope
59:13
everybody can appreciate that
59:16
so with that uh dave let's uh move on to
59:19
the agenda
59:19
okay on to the regular calendar item one
59:21
is resolution authorizing a budget
59:23
amendment for the
59:24
to the general fund budget for the
59:26
2020-2021
59:27
excuse me fiscal year okay uh anna you
59:32
want to explain that please
59:40
you muted ina in case you didn't know
59:46
okay i'm sorry yeah thank you i didn't
59:49
realize
59:50
um so so this uh amendment
59:54
pertains to the changes where whenever
59:57
we have
59:58
um expenses that are um
60:02
more revenues of that we're not
60:05
included in the budget we're asking for
60:08
the city council to amend the budget
60:11
and to allow for
60:14
the spending to um to occur
60:18
for for
60:21
in the general fund
60:24
okay so just so the public understands
60:27
this so what this is is
60:29
the city brought in a financial advisor
60:32
cma
60:33
uh to help with again getting the city
60:37
back on track financially there
60:39
working with the city manager and ena on
60:42
the long-range financial plan they're
60:44
helping with all the policies
60:46
and that we're putting in place uh
60:48
they're doing a lot of work
60:50
on on the financial side of the city to
60:54
to again uh get get us back on track
60:57
so what this is is the city got a grant
61:01
to help pay or to pay not to help pay
61:04
but to pay
61:05
for uh cma's work for the city
61:09
so that's what this is so we're
61:11
basically reallocating the grant money
61:13
that we received
61:14
to pay for cma's contract and we're
61:18
reallocating it from the state aid line
61:20
to the
61:21
contracted services line so they can now
61:24
be
61:24
be paid so just so everybody's clear on
61:27
that
61:28
right enid did i get that right you did
61:31
it you
61:32
you got it absolutely right okay neither
61:35
revenue is more expenses for this were
61:38
originally incorporated in the city's
61:42
budget
61:43
so i'm working with the
61:46
department of budget of the state of new
61:49
york
61:50
um about to send out the reimbursement
61:54
requests because this grant works on a
61:56
reimbursement basis
61:58
and um we're in a position where we can
62:01
actually see that the budget will be
62:03
amended
62:05
that the budget needs to be amended so
62:07
we can
62:08
account for the revenues and pay for the
62:11
expenses occurred
62:13
in this case with the same way
62:16
okay uh do we have any questions from
62:19
any of the council members
62:21
um just a question uh you know this is
62:24
basically setting up a receivable
62:26
and with money to come to the city from
62:29
the state
62:29
or is this money that we've received
62:32
already
62:34
we did not receive this money no
62:37
this is setting up the budget um
62:40
i only can stand up to the amount
62:44
that the city council had approved by
62:47
the budget
62:48
i have no authority to authorize
62:51
payments of
62:52
any invoices um that go
62:55
outside of the budget so this is to
62:58
amend the budget to
63:00
allow for the receipt of the revenues
63:02
and
63:03
the payment of the expenses okay
63:06
thank you sure
63:10
any more questions from the council
63:14
all right dave we got any questions from
63:15
the public yes we do roy lester
63:18
okay
63:23
okay i'm unmuted yes yeah right sure go
63:25
ahead
63:26
okay um back on june 2nd 2020
63:30
we uh passed a resolution and in that
63:33
resolution it said there
63:34
resolved that the comptroller is hereby
63:36
authorized and directed to pay the cost
63:38
of the receipt of duly executed contract
63:41
now this was the contract with cma
63:43
at ten thousand dollars a month um
63:47
and in duly executed contract and
63:49
certified claims therefore with funds
63:52
available
63:53
in account number
63:57
four four a1210-54440 now if you look at
64:00
the budget
64:01
in that line there was a hundred twenty
64:03
uh there was a hundred
64:04
forty four thousand dollars put aside
64:07
and now you're adding according to this
64:10
you're adding that in addition an
64:13
increased inappropriation
64:14
for that exact line which by the way i
64:17
also am curious what
64:18
a you have increased revenues a10510
64:24
and increased appropriations a20960
64:28
neither one of those which appear in the
64:30
budget anywhere
64:32
so it seems to me that this was already
64:34
in the budget and by the resolution you
64:37
said that it was in the budget so now
64:39
you're saying it's not in the budget
64:42
and also i'm sorry because record time
64:45
cuts me off
64:46
i also want to ask about the um in the
64:49
contract
64:50
it said that together with the city
64:52
manager one of the things that we we're
64:53
hiring them for together with the city
64:55
manager
64:56
scg will prepare a written report for
64:59
the city council on a quarterly basis
65:01
that provides an update of the status of
65:03
scg's activities for the prior quarter
65:07
okay um this was all part of the cma
65:11
contract but i've never seen that
65:13
written report can you tell me where to
65:17
find that
65:19
um i will take on the first part of your
65:24
question
65:25
and i'll take the second part of the
65:27
question okay
65:28
so uh roy i really appreciate
65:32
how um how
65:36
much in a detail uh you review
65:38
everything
65:39
that we do i'm sure that you have
65:43
a budget book or the budget for fiscal
65:46
2021
65:48
in front of you and uh when you're
65:51
managing 144
65:53
000 it pertains to
65:57
fiscal year 2020 when uh this june 2nd
66:01
resolution was approved at that point
66:04
there were funds in um
66:08
in the general fund in that account to
66:11
cover
66:11
for the portion of the expense that
66:14
was attributed to that fiscal year we
66:17
budget and pay
66:19
on an annual basis if you look at
66:22
this that budget book or if you have a
66:24
document
66:25
in front of you you would see that there
66:27
is nothing budgeted in that line
66:29
for 2021 because we had
66:33
we waited for um the communication
66:37
from the frb we got reassurances pretty
66:39
much
66:40
back um in june that the this
66:45
grant was forthcoming uh and
66:49
right now obviously asking for this
66:52
amendment
66:53
accounts that you're mentioning uh in
66:57
um when you imagine the accounts the a
67:01
accounts
67:02
uh those are the appropriation accounts
67:05
um and uh they're budgetary accounts so
67:08
governmental accounting
67:09
is it's a little tricky so
67:13
budgetary accounts have their own
67:14
numbers you wouldn't see them
67:17
um in the actual general ledger
67:21
for the actual expenditures i think
67:24
that with that i answered
67:28
the first part of your question so i
67:31
will give it to donna to the second part
67:34
of your question
67:35
we can post their report online
67:38
the council has received a quarterly
67:40
report from cma
67:42
and you'll post it donna sure okay
67:46
and by the way i know i ask a lot of
67:48
questions but i i gotta thank karen for
67:50
also
67:51
starting to pick it up tony you're doing
67:53
a great job
67:56
you can always do better thanks to you
68:00
all right that's it all right thanks roy
68:05
uh anyone else steve that's it okay
68:09
let's move on to the next item okay
68:11
items two three and four have been taken
68:12
off the calendar
68:13
item five is a resolution authorizing
68:15
publication for hearing of an ordinance
68:16
to amend the code of ordinances of the
68:17
city of long beach regarding motor
68:19
vehicles and traffic
68:20
this items for publication only hearing
68:21
will be held november 17th at 7 pm
68:24
item 6 is a resolution authorizing
68:26
publication of a notice of public
68:27
hearing of an application wave or street
68:29
parking requirements
68:30
for promise 126 east park avenue for a
68:32
gym studio
68:33
the signing for publication online
68:35
hearing will be held
68:36
again on november 17th at 7 pm now on to
68:40
the voting portion
68:42
item 1 is a resolution authorizing a
68:46
budget amendment
68:47
to the general fund budget for the
68:49
2020-2021
68:50
fiscal year we'll introduce a move the
68:52
adoption of this item
68:54
i will second
68:58
i will voting council member delorey
69:05
that's mommy delorey yes thank you
69:08
councilmember mandel yes councilmember
69:11
treston
69:12
yes vice president mcginnis if you can
69:15
bear with me
69:16
um there's there's actually 10 members
69:18
of the new york state financial
69:21
restructuring board for local
69:22
governments
69:24
including state comptroller thomas
69:26
dinapoli
69:28
the secretary of state rosanna rosado
69:31
and the attorney general leticia james
69:34
these these members of new york of this
69:36
board for new york state are actually um
69:38
helping us
69:39
to clear up our own mess and i'm forever
69:42
grateful to them
69:43
and thankful to um our administration
69:46
for
69:47
for petitioning to get this this funds
69:50
and i vote yes
69:52
president pendo yes item 5 is a
69:55
resolution authorizing publication for
69:56
hearing of an ordinance to amend the
69:58
code of ordinances of the city of long
69:59
beach regarding motor vehicles and
70:00
traffic
70:01
who introduced a move the adoption of
70:02
this item
70:08
second i will voting councilman delorey
70:13
yes councilman mandel yes councilmember
70:16
tristan
70:17
yes vice president mcginnis yes
70:19
president bendo
70:21
yes excuse me one second
70:25
okay and finally item six is a
70:27
resolution authorizing publication of a
70:29
notice of public hearing and uh
70:30
excuse me of an application to waive off
70:33
street parking requirements for premise
70:34
126 east park avenue
70:36
for a gym studio we'll introduce some of
70:38
the adoption of this item
70:44
come on i will thank you second
70:50
i will scott scott okay scott
70:54
give us okay uh voting council member
70:56
delivery
70:57
yes uh councilmember mandel yes
71:01
council member trusted yes vice
71:03
president mcginnis
71:04
yes president pendo yes we'll make a
71:07
motion to close the meeting
71:11
i will second
71:15
i will thank you
71:18
voting councilmember delorey
71:22
yes thank you councilmember mandel
71:25
yes councilmember tristan yes vice
71:28
president mcginnis
71:30
yes president pendo yes okay
71:35
okay uh so we'll go on to good and
71:37
welfare um
71:40
so uh you get three minutes uh
71:44
to talk about what you want to talk
71:45
about and uh
71:47
please uh keep the with some decorum
71:51
and let's get going and let's see if roy
71:55
will be first
71:57
how'd you guess okay rory i just asked
72:00
you to unmute
72:01
go ahead okay um i'm asking
72:04
questions about the uh the revenue what
72:07
do you
72:08
call it uh beach financial scorecard for
72:11
august 2020.
72:13
now each page here is for the two months
72:17
ending
72:17
august 31st august 31st 2021
72:21
i assume that's an error is that correct
72:28
yes it will be august 31st 2020 okay
72:32
it's not an error it's in fiscal year
72:34
21.
72:36
yeah july 23rd that's the fiscal year
72:39
right
72:39
yeah it's for july and august for
72:42
2021 it says two months ending august
72:46
31st 2021
72:47
so you're telling me that's correct that
72:50
is correct
72:51
that's for the months of july and months
72:53
of august our fiscal year started on
72:56
july 1st
72:57
so from july 1st to august 31st it's two
73:01
months
73:02
2020. it's 2020.
73:06
that's what i thought john you know
73:08
that's what you're saying
73:09
right this whole year it's fiscal year
73:12
21 though yeah so that's from
73:16
the month is august yes but the fiscal
73:19
year
73:20
is 2021. we're reporting on a fiscal
73:23
year basis
73:25
i understand that but all right listen
73:28
confusing
73:29
okay in finance and accounting we go by
73:33
2021 that's the thing i want you to say
73:35
a month ending
73:37
okay all right but anyway basically
73:40
we're talking about
73:41
one-sixth of the year correct
73:45
which is about 16.6 of the year
73:48
and you look the amount of money used in
73:51
some of these
73:52
items and it's you know some of them
73:54
have already used up the entire money
73:56
for the year
73:57
more than that a lot of them are way
73:59
over 16
74:01
how do we justify that i mean let's say
74:04
the city clerks used up 20
74:06
of their budget and you know these are
74:08
not things that are
74:09
seasonal or something like that um
74:12
central garage has used up already 33
74:15
percent of their budget
74:17
um shade trees 100 of their budget
74:20
employees counseling 60 of their budget
74:24
just i mean allocated in
74:28
un allocated insurance 119
74:31
of their budget is there any explanation
74:34
for this or
74:35
just yes there is
74:38
this includes encumbrances so when
74:41
departments encumber their expenses they
74:44
convert for the whole year so if a
74:47
clerk's office
74:48
has um a contract
74:52
for i don't know one of their
74:56
um equipment or whatever else they can
74:59
yeah photocopier they encumber for the
75:02
whole year
75:03
um actually uh that allows
75:06
us to not overstand we know exactly
75:10
what needs to be um allocated towards
75:13
the existing contracts therefore
75:16
for those departments that have this
75:18
long-term
75:19
maintenance contract or service contract
75:23
or on some contracts for the goods
75:28
they're entered into the system as
75:30
encumbrances
75:31
and they limit standing outside of the
75:33
budget
75:37
so if you say it gives you control how
75:39
do you
75:41
justify when it goes over a hundred
75:43
percent
75:44
well like insurance so for something
75:48
like insurance when the budget is
75:50
prepared
75:51
uh when you see that it's a at 119
75:54
percent it's actually
75:56
um invoices that we're receiving for
75:59
or the contract where the quotes that
76:02
we're getting for the
76:03
insurance are higher than what was
76:06
anticipated in a budgetary process
76:09
that's the explanation for those items
76:11
that are over 100
76:13
percent but where you see that more than
76:16
16 percent
76:18
uh were used it's not necessarily
76:21
to alert you it's to just that
76:24
identifies that
76:25
um this this uh column
76:28
um has both actual and encumbrances in
76:32
it
76:34
okay is there any breakdown of what
76:36
those incumbencies are
76:38
oh absolutely there is a breakdown for
76:40
those
76:41
and um if you want to know any specific
76:45
line or for the whole fund um i'll be
76:47
more than happy to
76:50
share that with you i'm sure that
76:52
someone in my office has your email
76:54
address and i'll make sure that i'll
76:56
provide that to you
76:58
i i just get concerned i see the
77:00
expenses of the sewer department
77:02
is already 230 000 over
77:05
in two months 230 000 over
77:09
what they were expected to pay well
77:11
what's in the budget
77:12
so yes i do get concerned about it all
77:15
right
77:16
thank you sure okay
77:21
why i just want to say congratulations
77:23
zombie on being long beach carol's
77:26
hometown hero this week uh thank you
77:30
thank you i had no idea about that
77:32
either
77:35
okay uh dave and uh who's next
77:40
eileen hession okay hi eileen
77:46
yep we can hear you hello um first i'd
77:49
like to thank
77:50
roy for being our fiscal watchdog he
77:52
pays careful attention
77:54
and i appreciate it i just have three
77:56
quick things first i'd like to
77:58
thank beach maintenance the plaque on my
78:02
bench on the boardwalk had been missing
78:04
for about a year
78:06
and when i contacted them they recreated
78:09
it
78:09
and put it up and i appreciate the
78:12
way they handled it and with good humor
78:15
it was
78:17
appreciated the second thing
78:20
is i'm glad to see that martin luther
78:22
king
78:23
has hired a new director that's a
78:26
necessary part of our community
78:28
i hope he will be successful
78:32
get the center open quickly and restore
78:35
and increase the programs that are going
78:38
on there we need them and i wish him
78:40
luck
78:41
and the third thing is about the hebrew
78:43
academy the 530 west broadway
78:47
um it's still a mess there's broken
78:50
glass they've taken down the fencing
78:52
between the boardwalk
78:53
and the uh area itself
78:57
there are broken windows there's water
78:59
in the pool it's dangerous
79:02
the owner whittick the developer
79:06
needs to clean it up and i know once
79:09
before i brought this
79:10
up and i think scott had mentioned that
79:12
they were
79:13
fining them and i'm wondering if they're
79:14
at least paying the fines
79:16
if at least you know they're not
79:18
cleaning it up at least pay the fines
79:22
that's it any response to that um i just
79:25
have one
79:26
question eileen this is mike delorey you
79:28
had mentioned
79:29
scott said that i i assume
79:32
scott mandel correct no no no i'm sorry
79:35
scott cammins had
79:36
uh you know when i i brought pictures
79:38
actually what went on there and he said
79:40
remember
79:41
thank you yeah they were finding
79:44
but are we collecting fines from them i
79:47
will check
79:47
it and let you know because yeah not on
79:49
the call tonight
79:51
but i will let you know okay because
79:53
they are not good neighbors now and it
79:55
makes me think that if they
79:56
god forbid build there they will be very
79:59
bad neighbors
80:00
thank you okay thanks eileen
80:05
dave uh who's next that's it that's it
80:08
wow okay
80:10
so all right everyone thanks for joining
80:12
us tonight
80:13
um i believe we're going to be having a
80:16
working meeting next thursday uh so
80:20
there'll be information on the website
80:21
about that on how to tune in
80:24
but in the interim uh i hope everyone
80:26
has a good night
80:27
then we could all run back to our
80:30
favorite news channel and see if we have
80:31
a president yet
80:33
so uh everyone have a good night take
80:36
care