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RFP2022-138 PROFESSIONAL RACE TIMING & EVENT SERVICES

When:

IMPORTANT NOTE TO POTENTIAL PROPOSERS:  Receipt of these RFP documents does not indicate that the City of Long Beach (the “City”) has pre-determined your company's qualifications to receive a contract award.  Such determination will be made after the review of Proposals received and will be based on our evaluation of your submission compared to the specific requirements and qualifications contained in these bid documents.

  

NOTICE TO PROPOSERS

 

SEALED REQUESTS FOR PROPOSALS will be received by the Purchasing Agent of the City of Long Beach, on the 17th day of February, 2022, at 11:00 a.m. (the “Submission Date”), or as extended, for:

 

Professional Race Timing & Event Services

 

Due to public health and safety concerns related to COVID-19, the sealed bids will be publicly opened and recorded via videoconferencing.  The public will have an opportunity to see and hear the bid opening live at:

https://www.youtube.com/c/cityoflongbeachNYOFFICIAL

Proposals may be mailed or delivered to the Purchasing Agent, 1 West Chester Street, Room 509, Long Beach, New York 11561, provided the Proposal is actually received by the Purchasing Department prior to the Submission Date.

 

All Proposals must be sealed and submitted in an envelope clearly marked “Professional Race Timing & Event Services”.

 

All PROPOSERS MUST complete the required Bidder’s Disclosure Statement, Non-Collusion Declaration, and must provide a copy of the required Statement of Financial Conditions, even if a Proposer is currently executing work for the City.

 

The City reserves the absolute right to reject any and all Proposals, and to waive any informalities therein.

 

A Proposal submitted by a Proposer who is not in full compliance with the provisions of the City Charter and Code of Ordinances at the time of submission will be denied. 

 

The City will not accept Proposals from, nor award an agreement to, anyone who cannot prove to the satisfaction of the City that the Proposer has sufficient experience and/or is financially able and organized to successfully comply with the requirements set forth herein. 

   

                                                                                   DONNA M. GAYDEN

                                                                                   CITY MANAGER

DATED:     Long Beach, New York

                    January 21, 2021

 


 

City of Long Beach
REQUEST FOR PROPOSALS

 I.  INTRODUCTION

 A. General

The City of Long Beach (the “City”), is soliciting requests for proposals (RFP) from qualified Professional Race Timing & Event Service providers and must include all labor, materials, personnel and equipment needed to provide race timing and event service support for the City’s Annual Race Series.  Interested parties must demonstrate qualifications, experience, abilities and costs associated to accomplish and support all aspect of the prescribed scope of work.

Race events take place throughout the year, with a vigorous summer season campaign.  The City’s Annual Race Series schedule includes, but may not be limited to: 

  • February Snowflake 4 Mile Race;
  • Memorial Day Weekend 10 Mile Race To Remember;
  • Fabulous 4th Of July 1k & 4K Runs;
  • Lifeguard Memorial 1 Mile Swim;
  • Lifeguard Biathlon;
  • 5 Mile Labor Day Race; and
  • 10K Turkey Trot

The selected vendor(s) will be required to operate according to the terms and conditions set forth in a formal agreement with the City upon award.

 BSubcontracting

            No subcontracting shall be permitted without the express permission of the City.