Request for Proposals for Operation of Additional Summer Concessions @ City of Long Beach
When:
Objective
The City of Long Beach is seeking proposals for the operation of additional summer concession food trucks at the City of Long Beach. Proposers should provide a proposal for each additional concession individually. The City will seek to promote any business in these locations. The additional food trucks may be located at the Riverside Food Market (a/k/a Shoregasboard), Neptune and the Beach, City of Long Beach Parks and Recreation Complex[1], or at additional locations as may be proposed and/or beneficial to the City of Long Beach, and approved in the City’s sole discretion. The City reserves the right to award each of these locations either individually or as a whole. Such determination will be made after opening of the proposals.
Further, the City reserves the right to designate exclusivity brands and/or products that must be sold.
Background and Available Information
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City of Long Beach employees and their immediate families may not bid on these beach concessions.
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No alcohol or tobacco products may be sold at these concessions; nor will the rental of umbrellas or chairs be permitted.
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No proposals will be accepted from anyone who is in arrears for prior expenses or fees owed to the City. In addition, no proposals will be accepted from any individual or entity that is in violation of the City’s Code of Ordinances. Compliance with the City’s Code of Ordinances, as well as all other applicable laws, rules, and regulations are continuing obligations of the bidders.
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The beach is open to the public on weekends only between Memorial Day and the third weekend of June; and from the commencement of the Beach Park Season and everyday thereafter until Labor Day. All beach side concessions must be open and operational when the Beach Park is open. In addition, all concessions will be allowed to operate from award to September 30th (the “Prime Season”) during the hours of 9:00 a.m. to 9:00 p.m. seven days a week. All concessions must be closed by 9:00 p.m. each night. During City sponsored concerts, vendors may remain open until 10:00 p.m.
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For all food truck locations, including the Shoregasboard, each of the successful proposers must provide and utilize their own waste water tanks and electrical hook-ups.
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Proposers must submit a resume in writing of their experience in the relative business along with their proposal. Unless a resume is submitted, the proposal will not be considered.
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The successful proposer(s) shall obtain a Mercantile/Peddler License from the City Clerk of the City of Long Beach.
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The successful proposer(s) shall be responsible for all permits, fees and other costs associated with the proper operation of the concession.
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The successful proposer(s) shall be required prior to the commencement of the operation of any Concession awarded hereunder to obtain and maintain all required approvals and permits pertaining to Food Concessions including, but not limited to, Nassau County Department of Health.
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Access to the public bathrooms and showers shall NOT be hindered by any concession operation.
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The successful proposer(s) shall not interfere with the operation of the gates to the Ocean Beach Park or separate entrances pursuant to Section 18-17 of the Code of Ordinances of the City of Long Beach.
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Adequate insurance policies shall be maintained by the successful proposer(s) at all times in compliance with the Insurance Requirement Section set forth below (Page 13). Copies of all policies shall be provided to the City with the City named as certificate holder and additional insured prior to commencement of the operation of any Concession awarded hereunder.
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Proposers must include a sworn statement setting forth whether the corporate bidder, its principals or employees (acting on proposer’s behalf) have been convicted, or pled guilty to any crime or violation within the past five (5) years. Set forth the relevant facts and circumstances surrounding said conviction. Failure to provide this statement shall result in the rejection of the proposal. Any such conviction shall not necessarily be determinative of whether an award shall be made.
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Staffing of the concessions shall be adequate at all times to provide proper service. Adequate staffing shall be determined at the sole discretion of the City. Employment shall be obtained from local work forces as much as possible. Concessions must be open any day the beach is open.
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Food truck concessionaires must supply all mobile trucks.
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The lessee shall file a list of items to be sold and the prices to be charged. The City reserves the right to restrict or prohibit the sale of any item. No alcohol, tobacco, drugs or other dangerous items shall be offered for sale.
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The successful proposer(s) shall conspicuously post a price list at the site of each concession whenever said concession is in operation.
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The term of the agreement for any additional food truck concessions shall be for a period of Award through September 30, 2018. For operation of such concessions outside of Prime Season, additional fees will be incurred.
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The City reserves the right, in its sole discretion, to:
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Suspend the contract at any time due to inadequate or poor vendor performance.
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Enter the unit and inspect same for compliance with Local, County, State and Federal Codes/Laws at any time.
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Remove from the concession, at any time, vendor employees or persons who are violating any law, code, rule or ordinance.
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The successful proposer(s) for such additional food trucks shall maintain the area around each of the concessions in a clean and proper way subject to violations being imposed. Garbage and trash shall be properly stowed and disposed of in accordance with Section 125 of the City’s Code of Ordinances and as directed by the City. Failure to comply with such Section will subject all violators to prosecution in the Long Beach City Court. If they plead guilty or are found guilty after trial of committing such a violation, such concessionaire shall be subject to a penalty of $750.00 in addition to any fines imposed by the Long Beach City Court. Failure to immediately remedy the situation may jeopardize the vendor’s right to continue to operate any such concession(s) for the remainder of the contract period. City owned receptacles may not be used. The City shall provide chairs, tables and umbrellas for the patrons in the Shoregasboard Area.
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All Concession Stands shall be kept clean of graffiti. The lessee has 24 hours to correct a graffiti situation before the City corrects it and bills the lessee for time and materials.
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No storage is allowed at any time; unless permission is granted by the City in writing. Storage can only be used inside the concession buildings by the vendor awarded such.
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Absolutely no generators may be used in conjunction with any vending.
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The terms of this proposal are incorporated in and shall be included as part of the agreement being executed.
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In the event that the vendor is found by the City to have violated its Concession agreement with the City or any terms or specifications contained in this Request for Proposals, in addition to penalties set forth elsewhere in this document, the penalties shall be as follows:
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1st violation – Warning
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2nd violation - $100 Payment to City’s General Fund
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3rd violation - $400 Payment to City’s General Fund
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4th violation – TERMINATION OF THIS AGREEMENT
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During a City-sponsored event in the leased premises (i.e., Arts & Crafts festival and the City-sanctioned Historical Society Arts and Crafts Festival), the Tenant(s) located in such area(s) may have, at no additional charge, their concession(s). Hours of operation and rules of the event coordinators must be adhered to. Any questions concerning location on food truck concession shall be determined by the City.
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During certain events sponsored by not-for-profit organizations, the City may in its sole discretion forbid the operation of concessions during such events.
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Subletting of Contract: No contract shall be assigned or any part of the same subcontracted without the written consent of the City and in no case shall such consent relieve the Contractor from his obligation, or change the terms of the contract.
[1] The cost of providing staff to clean all locations shall be imposed upon the awarded vendors in the form of an enhanced permit fee.